Hosted Exchange → Microsoft 365
Migrated every managed services client from our own hosted Exchange platform to M365. Email, files, calendars. Zero data loss.
Project Consulting
Your Next IT Project Shouldn't Be a Surprise
We build three-year technology roadmaps for every client. When a project hits our schedule, it's been budgeted and planned for.
The best IT projects are the ones you planned for
IT projects get expensive when they're reactive. A server OS reaching end of life, a firewall aging out, a storage solution that can't keep up. These aren't surprises if someone's tracking them.
Server 2016 reaches end of life this October. Our clients have had it on their roadmap since 2023. Every migration is budgeted, scheduled, and most will be done by June. That's not because we're smarter than other providers. It's because we build three-year plans and actually follow them.
Without that kind of planning, projects tend to show up as urgent line items instead of expected ones. And urgent projects cost more in dollars, stress, and disruption.
A Virtual CIO builds the plan. We execute it.
A full-time Chief Information Officer costs $150,000 or more. Most SMBs can't justify that hire. But the work still needs to happen: forecasting hardware end-of-life, planning migrations, budgeting for new infrastructure, evaluating line-of-business applications.
That's what our Virtual CIO service does. Every managed services client gets a dedicated client consultant who builds and maintains a three-year technology roadmap. We know when your servers need replacement. We know when your firewall is aging out. We know when that application you depend on is losing vendor support. And we've already budgeted for it.
By the time a project hits our schedule, we've been talking about it for years.
How we run projects
Lock down the numbers
We've been providing budgetary estimates as part of your roadmap. When it's time to execute, we convert those to firm pricing based on current costs.
Scope the work
A formal scope of work with a complete labor estimate. You know exactly what you're getting and what it costs before we start.
Kick off internally
Every team member involved in delivery gets briefed. No one walks into your project cold.
Kick off with you
We align on timeline, access requirements, and who's doing what.
Weekly check-ins
You get a standing touchpoint throughout the project. Progress, blockers, anything we need from your side.
Wrap up and hand off
Formal project close with documentation and handoff. No loose ends.
What Our Clients Say
Projects we've delivered across our client base
Physical → Virtual Servers
Every server we deploy runs VMware. Clients running physical Windows Server installs got migrated to virtualized environments.
Storage & SAN Deployments
Clustered VMware environments with multiple physical hosts, SAN storage, and n+1 redundancy for our larger clients.
Server OS Migrations
When Microsoft ends support, our clients are ready. Server 2016 EOL is October 2026. Our clients will be done by June.
Office Buildouts & Relocations
New location? We've already budgeted the infrastructure and we'll handle everything from cabling to configuration.
Firewall & Security Upgrades
Planned replacements on a lifecycle, not after a breach.
Line-of-Business App Deployments
New software rollouts scoped, tested, and deployed with minimal disruption to your team.
Frequently Asked Questions
Q·01 Is project consulting a standalone service?
Our project work is part of our managed services relationship. We build the roadmap, we execute the projects. If you're exploring managed IT and have a project on the horizon, that's a great place to start the conversation.
Q·02 What does "Virtual CIO" actually mean?
You get a dedicated client consultant who thinks about your technology strategy the way a CIO would. Three-year planning, budget forecasting, vendor evaluation, lifecycle management. The difference is you're not paying a $150K salary for it.
Q·03 How far in advance do you plan projects?
Most projects are on the roadmap two to three years before execution. We track hardware lifecycles, software end-of-life dates, and your business growth plans. When it's time to act, you already know it's coming and what it costs.
Q·04 What if we need something unplanned?
It happens. A new line of business, an acquisition, a surprise compliance requirement. We scope those the same way: formal SOW, labor estimate, scheduled execution. The difference is we handle unplanned work faster because we already know your environment.
Q·05 Do you work with businesses that aren't managed services clients?
Occasionally, if there's a path to a managed services relationship. We don't staff for one-off project work. Our model is built around knowing your environment deeply and planning proactively.
Next move
Not sure what's on your technology roadmap?
Let's talk about where your infrastructure stands and what's coming. No pitch deck. Just a clear picture of what you should be planning for.